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Product Overview
 SentryFile allows you to
integrate paper documents and electronic documents into an online filing
system. It has the all the tools that today's digital office demands, in
a single, web-based package. Quickly create a complete digital library of
all your important business documents, and rest assured that in the event
of a disaster your data is safe. Easily integrate your paper documents by
using any Twain, Scan-To-Email, Scan-To-FTP or Scan-To-Folder compatible
scanning devices. Don't stop at paper documents! Upload electronic files
such as Microsoft Office, Audio, Video and virtually any other file
format. SentryFile simplifies management with an ultra intuitive
graphical user interface and is written in industry standard ASP (Active
Server Pages) to ensure ultimate performance and future compatibility.
Optimized for Scan-To-Email, Scan-To-FTP and
Twain Scanning Devices!
The Template Feature incorporated into the Toshiba Digital Copier
Controller is a perfect match for the simple implementation of a
full-featured Document Management System within almost any office
environment. Many traditional photocopier devices are being replaced with
these next-generation multifunctional devices that can copy, print and scan!
Under an exclusive agreement, VanDyke, Inc. and SentryFile have joined efforts and
resources to optimized and leverage the high speed scanning, indexing,
and retrieval capabilities of our products, with a package price point
that even the smallest office can afford.
Features of these devices such as
Scan-To-Email and Scan-To-FTP are supported directly by both the hardware
and the SentryFile software to offer the most efficient workflows
possible.
Key Features
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Easy
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Powerful
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Open
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Quickly create a complete online library of
your business documents. SentryFile offers the most streamlined method
of deploying document management across your organization.
Instantly Deploy with SentryFile's Web-Based Interface
SentryFile's 100% Web-Based graphical user interface means that
deployment across your organization is easy. Just use Internet
Explorer; there is no client software to install.
Integrate Your Existing Windows NT/2000 User list
SentryFile allows you to authenticate users against an existing Windows
NT/2000 Active Directory. This means fewer lost passwords. Don't have
NT/2000? No problem, SentryFile has a built in user management
infrastructure.
Easy Management With Ultra Intuitive Graphical User Interface
You don't need to be an experienced system administrator to manage this
software. SentryFile was designed to be managed by non-technical users.
Our Graphical User Interface makes it easy to perform administrative
tasks.
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SentryFile's web-based interface was
designed for high load environments. Also, our Per-Server licensing
model allows you to deploy to other areas of your organization without
additional costs.
Leverage The Power of Microsoft IIS
SentryFile is built upon the enterprise class Microsoft Internet
Information Server (included with Windows 2000). IIS is a stable and
proven platform for web-based applications.
Heavy Duty Full-Text Search Engine
SentryFile uses Microsoft Index Server (included with Windows 2000) as
it's full-text search engine. SentryFile implements advanced Fuzzy
Logic search technologies to provide accurate search results across
virtually all document types.
Advanced Full-Text and Zone OCR Technology
Locate highly relevant documents by searching on their contents.
SentryFile can Full-Text OCR documents to create text searchable
documents. Zone OCR can virtually eliminate the need to type index
field information.
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Information is the lifeblood of any
business. SentryFile was designed to be the "gold-standard"
when it comes to using open standards for hardware and software
technology.
Industry Standard Database Options
SentryFile offers a Microsoft Access backend database to store your
index information. Optionally you can migrate your system to a
Microsoft SQL Server 2000 database as your organization grows.
Convert Scanned Documents to PDF Format
SentryFile can convert your scanned documents to industry standard
Acrobat PDF format. This offers peace of mind that your documents will
be available to you in a non-proprietary industry recognized format.
SentryFile Skins
Customize the "look and feel" of SentryFile with one of the
three included "Skins". Also create your own custom skin to
ensure seamless integration with your current corporate website,
intranet or portal.
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Sample Workflow
Time-saving workflows can be created by integrating multifunctional
scanning devices with "Scan-To-Email" capabilities into your
organization. Below is a diagram of a sales organization where orders are
submitted for processing electronically, eliminating the need to deal
with paper and improving office efficiency.
Screen Shots (Click to enlarge)
Network Diagram
Key Features
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System Features
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Search Features
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Scanning Features
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» Completely Web Based: Familiar environment for
most users, very little training required. Can be accessed/administered
anywhere in the world or restricted to your local network. No client
software for IT department to install.
» Per
Server Licensing: No limitations on the number of users that can access the
system. No limitations on the number of documents/cabinets.
» PDF
Support:
Converts scanned documents to PDF, extremely familiar to users.
Documents can be viewed on almost any platform (with a PDF file
viewer).
» Supports
All File Types: Files of any format can be uploaded and stored to the system.
This includes Microsoft Word, Excel, PowerPoint, Audio, Video – any
format!
» System
Messages:
Communicate information across all users using the “System Messages”
feature.
» Flexible
User Rights:
User rights allow fine control over what users can and cannot do within
the system.
» Personal
Bookshelf:
Allows users to store frequently referenced documents quickly and
easily from their homepage.
» Inline
Help Documents: Help documentation is located throughout the application,
user simply clicks the nearest “?” icon for help on the current
feature.
»
Personalized Corporate License: Create your own corporate license for your users.
Users are presented with a statement of what is considered proper use
of the system. They must agree to the terms before entering the system.
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» Advanced Query Interface: Returns extremely relevant
search results because concise searches can be formulated.
» 9
Different Index Field Types: Create index fields that enforce specific types
of data. E.g. Email Address, Date, Yes/No and many more.
» Lookup
Field Support:
Index fields can contain a series of possible values that the user must
select. Ensures data is entered correctly.
» Saved
Searches:
Allows the user to save frequently performed searches so that they can
be quickly access in the future.
» Full Text
Search: ·
Search for documents based on the text contained within. Supported file
types include Microsoft Office Documents, HTML, plain text and OCR’d
PDF. Intelligent fuzzy logic search technology.
» Cross
Cabinet Searches: Search for documents across any number of cabinets. Search
your entire document library instantly.
» Document
Thumbnails:
Easily identify documents by their thumbnail image directly from your
search results.
» Browse
feature:
Allows users to conveniently browse through cabinets.
» Email
Document:
Email document directly out of the application, no need to have an
email client installed on the client computer.
»
Annotations:
Annotate any record within the system to contain up-to-the-minute
information about a record, which does not necessarily apply to the
defined index fields.
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» Twain Support: Supports Twain-compatible
scanners. Currently the largest image acquisition standard.
»
Scan-To-Email Support: Use your “Scan-To-Email” compatible devices to
send document into SentryFile.
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Scan-To-FTP Support: Scan directly to user inboxes from your “Scan-To-FTP”
compatible devices.
»
De-speckle:
Removes faint imperfections (dots) from scanned documents.
» De-skew: Straightens crooked
scanned pages.
» Negative
Image:
Reverses image to reduce file size.
» Page
Rotation:
Allows scanned images to be rotated to correct for errors incurred in
the scanning process.
» Append
Page:
Allows users to easily combine scans to one file.
» Full-Text
OCR:
Allows scanned documents to be OCR’d (Optical Character Recognition) so
that they may be retrieved by searching on the words within the
documents.
» Zone OCR: Build indexes by
recognizing key information within your documents.
» Delete
Page:
Allows users to easily remove unwanted (or blank) scanned pages.
» One-step
upload:
Allows documents to be scanned, indexed and uploaded in one step.
Additional
Information:
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Description
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Video Index
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Online Demo
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